philo meeting minutes

Meeting September 13, 2017

Meeting REGULAR MEETING OF THE BOARD OF TRUSTEES
VILLAGE OF PHILO, ILLINOIS
September 13, 2017

The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks Center in the Eileen Painter room.

GUESTS: Dave Atchley, Marc Miller, Chris Payne, Jim & Kathy Forrest, Rod Schweighart, Karl Helmink, David Traxler, Janet Decker and Christine Walsh.

CALL TO ORDER: President Larry Franks called the meeting to order at 7:00 p.m.

ROLL CALL: Present-Trustees Mumma, Messman, Sappenfield, Pioletti, Garrett and Brady.

MINUTES: Trustee Pat Pioletti made a motion, seconded by Trustee Steve Messman, to approve the minutes of August 9, 2017, with one correction under VILLAGE MAINTENANCE, change Trustee Rachael Garrett’s vote to “nay”. Voice vote, all “aye’s” motion carried unanimously.

ACCOUNTS PAYABLE WARRANT: Trustee Pat Pioletti made a motion, seconded by Trustee Paul Brady to approve the payment of bills as presented. Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.

VILLAGE ENGINEER: There are no draws. Mauling should be onsite tomorrow, received insurance bonding and ready to go. Trustee Brady asked about Willow Run III. Mr. Atchley said there will be three stop signs; the roads are done with testing of sub-grade and rock to be done. They plan on one coat this year and one coat next year.

VILLAGE MAINTENANCE: Dave Traxler reported one building permit. Dave T. presented information regarding the concrete work at the R.E. Franks Meeting Center. President Franks commented the area at the north entrance is a trip hazard. Trustee Pioletti stated the work should be done right and ADA compliant. Pat also added that the southwest entrance is heavily used for rentals and asked why three separate items rather than one project. The Board asked David to talk to those that expressed interest to bid and have them each bid, so the Board can review and act at the October meeting for the work to be done in November. They discussed replacing lower windows with panels to be painted white along with the doors. Only one of the globe lights at the north entrance light up. Dave T. said two of them are an electrical issue and others need replace bulbs.

VILLAGE ATTORNEY: Attorney Marc Miller presented and reviewed the resolution for borrowing $260,000.00. Pages 4 & 5 were discussed. Exhibit A authorizes President Franks, with advice from attorney to sign. Exhibit B, loan with Philo Exchange Bank with a rate of 3.58% over 10 years with a 5 year balloon and no closing costs was discussed. Regarding page 2, Marc Miller commented that the EAV allows borrowing up to $2M and the amount for this project borrowing is way below the debt limit. Trustee Steve Sappenfield made a motion, seconded by Trustee Steve Messman, to pass Ordinance 2017-612, AN ORDINANCE AUTHORIZING THE BORROWING OF FUNDS FOR THE GENERAL MUNICIPAL CORPORATE PURPOSES OF THE VILLAGE OF PHILO, COUNTY OF CHAMPAIGN, STATE OF ILLINOIS. Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.

VILLAGE TREASURER: Treasurer Schweighart said the bills are in line and reports normal. He noted the Philo Exchange Bank loan amount will be a little more than the RCP loan.

KARL HELMINK: Karl reported that the Planning Commission plans to use Gibson City as their model. Mr. Helmink added that they realized they cannot use Google documents. The committee will meet again in 2-3 weeks and MSA is working on documents. President Franks asked the Board to approve his recommendation for three new Planning Commission members, George LeFaivre, Marty Gorman and Matt Graven. Trustee Pat Pioletti made a motion, seconded by Trustee Rachael Garrett, to approve President Franks’ recommendation to appoint Lafaivre, Gorman and Graven to the Planning Commission. Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.

OLD BUSINESS: The ballpark drainage issue was discussed. Trustee Mumma talked to DJ (Stewart) and thinks he has drawings. President Franks asked them to take a look at home plate. They have a couple of options to tile and connect to catch basin. Trustee Sappenfield, who is also a member of the Park Association said they have put aside $4-5,000 for a drainage project. It may be $7-8,000 to complete. Steve S. said Dick Miller may have the drawings, as well. President Franks asked Trustee Mumma discuss with DJ.

NEW BUSINESS: Janet indicated there wasn’t anything special to note on the REFMC report. She commented that the new Village website is up.

MISCELLANEOUS DISCUSSION:
Trustee Brady-Asked if bush issue resolved.
Trustee Garrett-Nothing
Trustee Pioletti-Nothing
Clerk Kirby-Nothing
Trustee Sappenfield-Nothing
Trustee Messman-Nothing
Trustee Mumma-Noted letter to resident on north end of town worked. Need to send letter regarding chickens at residence on Eisenhower.
President Franks-A resident came to Larry’s house asking if the Village would be interested in one of the artist’s metal sculptures for one of the Village parks. LR asked the Board to drive by and see if they like any before the next meeting. He thinks the green one looks kid friendly. Chris Payne commented that the gentleman is a well known art metal worker. There was also a request for help to clean up a property. President Franks wants to talk to someone first.

MOTION TO ADJOURN: Trustee Paul Brady made a motion, seconded by Trustee Rachael Garrett, to adjourn the meeting. Voice vote, all “aye’s”, meeting adjourned at 7:55 p.m.