philo meeting minutes

Meeting – June 2017

Meeting REGULAR MEETING OF THE BOARD OF TRUSTEES
VILLAGE OF PHILO, ILLINOIS
June 14, 2017

The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks Center in the Eileen Painter room.

GUESTS:  Dave Atchley, Marc Miller, Dave Traxler, Janet Decker, Chris Payne, Luke & Leslie Kirby and Christine Walsh.

CALL TO ORDER: President Larry Franks called the meeting to order at 7:00 p.m.

ROLL CALL:   Present-Trustees Mumma, Messman, Sappenfield, Garrett and Brady.  Absent-Trustee Pioletti.

MINUTES:  Trustee John Mumma made a motion, seconded by Trustee Steve Messman, to approve the minutes of May 10, 2017. Voice vote, all “aye’s” motion carried unanimously.

ACCOUNTS PAYABLE WARRANT:  Trustee John Mumma made a motion, seconded by Trustee Steve Messman to approve the payment of bills as presented.  Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Garrett and Brady.  Motion passed unanimously.

KIRBY’S:  Luke told the Board last year several people lingered after the run and if the Board is okay with it, they have arranged for the DJ to play a couple of hours after the run this year.  Main Street (Washington Street) will be open once the run is over except the area from the post office to Jackson Street for a beer tent and music.  They talked to Brad (Tavern) and Orange & Blue will provide canned beer.  The Board is fine with everything and okay for Dave T. to help with set up of cattle gates, etc.  Luke said he’ll contact him with more details.

Brandan McGinty:  Was not at meeting to update about grants.

Village Engineer:  There were no draws/pay requests.  The only bid for MFT work was from Illiana in the amount of $46,493.79, which was $1,000 more than they estimated.  Dave Atchley has prepared the paper work for President Franks to sign.  Trustee John Mumma made a motion, seconded by Trustee Steve Sappenfield to approve the bid from Illiana Construction Company for the 2017 MFT work.  Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Garrett and Brady.  Motion passed unanimously.

President Franks would like to schedule a drainage meeting for Thursday, June 22nd at 6:00 P.M. in his office.  Trustee Mumma commented that F.S. was to spray the weeds on the property the Village recently purchased from the elevator & it was noted it was done today, the 14th.

Village Attorney:  Marc inquired about the appropriations and Clerk Kirby said the Board is reviewing the committee’s suggestions and that if no changes she would submit the figures to Mr. Miller prior to the July meeting so they could prepare the ordinance for Board action.  Marc said there wasn’t anything else on the agenda for him.

Village Maintenance:  Dave T. reported he had one building permit.  The street patching has been going good.  He will have some information about the patch auger at the next meeting.  Also, he said Tolono Township did for Philo Township and he’ll talk to Brad.

Village Treasurer:  Normal financial reports were presented.  Rodney was not at the meeting and President Franks said if the Board had any questions for Rod to let him know and he will ask Rod.

OLD BUSINESS:  The combining of the Plan Commission and Zoning Board of Appeals was discussed.  The plan is to join the two groups with at the most nine (9) members.  Co-Chairs to be Chris Payne and Karl Helmink.  Three existing members have resigned (Mike Cler, Jean McCormick and Michael Schalk).  The groups feel it will be better to streamline.  Dave Atchley is to work on getting information on a website.  Once discussions are complete they will bring recommendation to the Board.

NEW BUSINESS:  Janet Decker presented the REFMC report and her annual report.  She has backed off on the ads with the County Star and has been working with Sourceline Media to update our web pages.

Clerk Kirby provided a breakdown of expenses for the Hale Park bathrooms.  The Board previously approved making a donation to the Volunteer Firemen for the balance remaining after the firemen’s donation and the Philo Fall Festival’s donation.  The amount to donate is $9,465.00.  Trustee John Mumma made a motion, seconded by Trustee Rachael Garrett, to approve the donation to the Philo Volunteer Firemen in the amount of $9,465.00.  Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Garrett and Brady.  Motion passed unanimously.

EXECUTIVE SESSION:  Trustee John Mumma made a motion, seconded by Trustee Steve Sappenfield, to enter into Executive Session for the limited purpose of discussing the possible purchase of real estate.  Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Garrett and Brady.  Motion passed unanimously.

RETURN TO REGULAR SESSION:  All members of the Board and President Franks are present as they returned to regular session.

MISCELLANEOUS DISCUSSION:

Trustee Brady- Paul had received a phone call regarding parents allowing kids to drive golf carts.  He noted he responded what our Ordinance includes and if they see ATVs on street they should call the sheriff.  President Franks said he will call the sheriff again and tell them to issue a warning first and then give them a ticket for the golf carts, if they do not have a driver’s license to give a warning.  Trustee Mumma said he guarantees if mom & dad gone to work younger kids are running golf carts & trouble is there is no law enforcement.  John also commented there was an incident where kids were riding four wheelers in his field and he followed them home.  The dad, who happened to be a police officer, said “well where are they suppose to ride?”  John replied he didn’t know, but not in his fields.

Trustee Garrett-Nothing

Clerk Kirby-Asked about pool with no fence and President Franks said the person lowered the water level to avoid putting up a fence.

Trustee Sappenfield-Nothing

Trustee Messman-Nothing

Trustee Mumma-Had a complaint about cars at residence on North Harrison Street.  A letter will be sent.

President Franks-Had an inquiry from Mike Cler about the price of bricks as he would like to purchase some from the Village.  Janet will check prior minutes as the Board felt a price was set at a prior meeting.

MOTION TO ADJOURN:  Trustee Steve Sappenfield made a motion, seconded by Trustee Rachael Garrett, to adjourn the meeting.  Voice vote; all “ayes”, meeting adjourned at 8:00 p.m.