philo meeting minutes

Meeting – February2017

REGULAR MEETING OF THE BOARD OF TRUSTEES
VILLAGE OF PHILO, ILLINOIS
February 8, 2017

The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks
Meeting Center in the Eileen Painter room.

GUESTS: Dave Atchley, Marc Miller, Rod Schweighart, Herschel Hammerschmidt,
Dick Rice, Janet Decker and Christine Walsh.

ROLL CALL: Present – Trustees Steve Messman, Pat Pioletti and Brady. Absent –
Trustees Mumma, Sappenfield and Garrett. President Franks will be voting.

MINUTES: Trustee Messman made a motion, seconded by Trustee Brady, to approve
the minutes of January 11, 2017. Voice vote, all “aye’s” motion carried unanimously.

ACCOUNTS PAYABLE WARRANT: Trustee Pat Pioletti made a motion, seconded by
Trustee Paul Brady, to approve the payment of bills as presented. Roll call vote; “aye’s”
Trustee Messman, President Franks, Trustees Pioletti and Brady. Motion passed
unanimously.

VILLAGE TREASURER: Treasurer Schweighart presented his reports and noted just
the standard bills and we are in good shape. He is aware of upcoming meetings regarding
finances and proposed projects. There were no questions for Rod.

VILLAGE ENGINEER: Dave Atchley stated the signed ownership was received and
recorded. He will have President Franks and Clerk Kirby sign on the plat and will record
it next week.

VILLAGE ATTORNEY: Attorney Miller presented the amendment proposed by
Premier. He explained the items to do after we close the real estate transaction and Marc
said the contract merges with the deed. He asked us to amend the contract noting what
won’t merge with the deed. Mr. Miller recommends we approve the amendment, after
the review of the amendment by the Board.
Trustee Pat Pioletti made a motion to authorize the Village Board President and Village
Clerk to execute on behalf of the Village an Addendum confirming “no merger” to the
Real Estate Agreement signed with Premier Cooperative, Inc. for the land being
purchased by the Village under that agreement, seconded by Trustee Steve Messman.
Roll call vote; “aye’s” Trustee Messman, President Franks, Trustees Pioletti and Brady.
Motion passed unanimously.

VILLAGE MAINTENANCE: With Dave Traxler being absent, President Franks asked
if there were any comments or items to pass on to Dave T. Trustee Messman indicated
the hole that was patched on Roosevelt is open again and asked if Dave T. could check on
it.
Village of Philo February 8, 2017 Page 2

OLD BUSINESS: Janet did not have a response from MTK Technologies, but Area
Wide is set up and ready to go over WIFI, etc. with Trustee Sappenfield. The clerk’s
computer was having serious issues, so a new one was ordered and installed. Trustee
Steve Messman made a motion, seconded by Trustee Pat Pioletti to pay Area Wide
Technologies, Inc. a total of $1,243.20 for the new computer & installation. Roll call
vote; “aye’s” Trustee Messman, President Franks, Trustees Pioletti and Brady. Motion
passed unanimously. President Franks asked about the computer in the ESDA office.

NEW BUSINESS: The REFMC report was presented by Janet and there were no
questions.
The Post Office lease was reviewed. Trustee Pat Pioletti made a motion, seconded by
Trustee Paul Brady, to authorize President Franks to sign the lease. Roll call vote;
“aye’s” Trustee Messman, President Franks, Trustees Pioletti and Brady. Motion passed
unanimously.

MISCELLANEIOUS DISCUSSION:
Trustee Brady-Inquired about the bush in ally problem.
Trustee Pioletti-Asked Dave Atchley if any response from Dollar General and Dave A.
indicated no contact since October. President Franks will get managers number and talk
to them.
Clerk Kirby-Nothing
Trustee Messman-Nothing
President Franks-Would be interested to know amount of increase in sales tax from
Dollar General. Reminded Board of meeting regarding funding and also street
maintenance, after the Village completes real estate closing with Premier. He mentioned
checking out emulsicoat like Longview used, or pug/asphalt. Most streets would have a
good base with a crown to allow for proper drainage.
MOTION TO ADJOURN: Trustee Pioletti made a motion, seconded by Trustee
Messman, to adjourn the meeting at 7:45 p.m.